Program Implementation Officer Job at Search for Common Ground (Search) – Mtwara, Tanzania

Search for Common Ground (Search) is the world’s largest dedicated peacebuilding organization, founded in 1982. With programs across Asia, Africa, the Middle East and the United States, Search transforms conflict with a diverse set of tools inspired by its Common Ground Approach. Search is currently implementing a 10-year strategy aimed at driving enduring change and transforming many of the world’s most consequential conflicts.

The Program Implementation team has oversight for the implementation of Search’s programs and projects in its country offices, in accordance with Search and donor policies and procedures. The Program Implementation team works on the full life-cycle of the project, from the start-up phase to the full close-out. This involves designing work plans, implementing activities, reporting, financial management, and staffing management  The Program Implementation team collaborates with other departments, including Finance, Institutional Learning, Programs, Global Affairs and Partnerships, Human Resources, and Information Technology.

The Officer, Programs coordinates program implementation activities and documents lessons learned. S/he ensures follow up for activities for completion of a plan or collaborative input from colleagues internal and external to the Program Implementation team.

Contributions:

• • Workplan: articulation of detailed costed work plan and activity plan that track outputs
  • Reporting: lead and coordinate the development of reports (presentations, agenda, donor reports, monthly reports, activity reports etc); upload and update the Grants Management System (GMS)
  • Compliance: draft memos relevant to rules and regulations; support project staff in understanding regulations
  • Financial management: monitor project budget-lines and Budget versus Actuals (BvA)
  • Subaward management: finalize Terms of Reference (ToR) and other partner materials (e.g., contract, Statement of Work (SoW), etc.); drive partner capacity assessment and partner capacity plan; coordinate with partner staff in project implementation; review and provide support to partner work plan, budget, and contract; manage the compliance of subawardee
  • Create the procurement plan and ensure it is followed. Coordinate with project vendors (e.g., hotel, cater, printing, transportation, etc.)
  • Personnel Management: supervise Interns and Assistants as assigned, support in building staff capacity as needed, provide support in the recruitment of staff as needed, provide the Search Program Implementation description for recruitment posting, and contribute to the development of interview materials
  • External Engagement: Coordinate with partner staff in project implementation and activities, ensure effective communication with project stakeholders, draft materials for stakeholders (donor/partner/governmental meetings – e.g., agenda, presentations, etc.)
  • Note and record challenges and lessons learned from project implementation via activity and monthly reports
  • Identify partner organizations and communities for future interventions
  • Support in the development of budget and budget simulations
  • Support in the identification and decision of opportunities (go/no-go)
  • Infuses organizational Values into all work into all work from project implementation via activity and monthly reports

Competency Behavior Indicators (Knowledge, Skills, and Abilities):

• • Initiates brainstorming or problem-solving meetings. With time in the job, develops skills for analyzing and communicating program successes and failures; reports lessons learned to the team and other members.
  • Represents Search at local and international events and meetings for professional organizations, vendors, partners, and funders. Develops skills to independently initiate and maintain relations with vendors, partners, and funders. Articulates Search program/project goals and objectives within Search and to external audiences.
  • Demonstrates appreciation for diversity of thought. Builds cross-functional relationships with other functional departments.
  • Demonstrates ability to be adaptable and willing to confront and change own ideas and preconceptions with the resiliency and flexibility to make changes based on hearing a diversity of thoughts.
  • Drafts team documents, briefing materials, and presentations. Articulates program/project objectives and how they fit into a team’s goals and/or Search’s mission and adapts to the communications setting.
  • Applies standards, identifies areas for standardization, and coordinates across functions from a multicultural perspective that reflects consideration of other cultures, other viewpoints, and other ways of doing things.
  • Takes into account the environmental landscape, assesses one’s own and others’ viewpoints in their environment, and proposes solutions from an ethical perspective.
  • Recognizes the options available for solving problems, conducts analyses, and calculates metrics and other technical tools to support informed decision making.
  • Conducts Quality Control of team documents, briefing materials, presentations, and systems data. Carefully reviews and checks the accuracy of information in work reports, management information systems, or with other individuals and groups. Checks the accuracy of one’s own and others’ work. Proactively informs management of potential risks and concerns; suggests resolutions.
  • Independently prioritizes time to reach deadlines and reaches end results of assignments with ability to accomplish multiple steps with limited to no supervision.

Education and Experience:

• • Typically BS/BA with minimum 6 years’ experience.

Application Deadline: 14 April 2023

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.

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Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website www.sfcg.org for full details of our work. All Search Employees must adhere to the values: Collaboration- Audacity – Tenacity – Empathy – Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults.  Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. View our code of conduct here and our privacy policy here.

Les descriptifs de pouvant ne pouvant être exhaustifs, le titulaire du poste pourra être amené à entreprendre d’autres tâches qui correspondent globalement aux responsabilités clés ci-dessus.

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Seuls les candidats invités à un entretien seront contactés. Pas d’appels téléphoniques s’il vous plaît. Veuillez consulter notre site Web www.sfcg.org pour tous les détails de notre mission.

Tous les employés de Search doivent adhérer aux valeurs de Search : Collaboration- Audace – Ténacité – Empathie – Résultats. Conformément à ces valeurs, Search fait respecter le code de conduite et les politiques connexes sur la lutte contre le harcèlement au travail, la protection contre l’exploitation et les abus, la protection des enfants, les conflits d’intérêts et la lutte contre la fraude. Search s’engage à préserver les intérêts, les droits et le bien-être des enfants, des jeunes et des adultes vulnérables avec lesquels elle est en contact et à mener ses programmes et ses opérations d’une manière qui soit sûre pour les enfants, les jeunes et les adultes vulnérables.

Search for Common Ground ne fait pas et ne doit pas faire de discrimination fondée sur la race, la couleur, la religion (croyance), le sexe, l’expression de genre, l’âge, l’origine nationale (ascendance), le handicap, l’état matrimonial, l’orientation sexuelle ou le statut militaire, dans aucune de ses activités ou opérations.

Consultez notre code de conduite ici et notre politique de confidentialité ici.

Dado que la descripción de funciones no puede ser exhaustiva, el titular del puesto puede tener que realizar otras tareas que coinciden en líneas generales con las responsabilidades clave mencionadas.

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Sólo se contactará con los candidatos invitados a una entrevista. Se agradece no recibir llamadas telefónicas. Consulte nuestro sitio web www.sfcg.org para conocer todos los detalles de nuestro trabajo. Todos los empleados de Search deben adherirse a los valores de la organización: Colaboración – Audacia – Tenacidad – Empatía – Resultados. De acuerdo con estos valores, Search hace cumplir el Código de Conducta y las políticas relacionadas con luchar contra el acoso en el lugar de trabajo, la protección contra la explotación y el abuso, la protección de la infancia, los conflictos de intereses y la lucha contra el fraude. Search se compromete a salvaguardar los intereses, derechos y bienestar de los niños, jóvenes y adultos vulnerables con los que está en contacto y a llevar a cabo sus programas y operaciones de una manera que sea segura para los niños, jóvenes y adultos vulnerables.  Search for Common Ground no discrimina ni discriminará por motivos de raza, color, religión (credo), género, expresión de género, edad, origen nacional (ascendencia), discapacidad, estado civil, orientación sexual o condición militar, en ninguna de sus actividades u operaciones. Consulte nuestro código de conducta aquí y nuestra política de privacidad aquí.