Subgrants Manager Job Vacancy at Search for Common Ground (Search) Tanzania

Search for Common Ground (Search) is the world’s largest dedicated peacebuilding organization, founded in 1982. With programs across Asia, Africa, the Middle East, and the United States, Search transforms conflict with diverse tools inspired by its Common Ground Approach. Search is implementing a 10-year strategy to drive enduring change and transform many of the world’s most consequential conflicts.

The Program Implementation team oversees the implementation of Search’s programs and projects in its country offices per Search and donor policies and procedures. The Program Implementation team works on the full life-cycle of the project, from the start-up phase to the full close-out. This involves designing work plans, implementing activities, reporting, financial management, and staffing management. The Program Implementation team collaborates with other departments, including Finance, Institutional Learning, Programs, Global Affairs and Partnerships, Human Resources, and Information Technology.

Support Search’s sub-awardees to ensure compliance with the Foreign, Commonwealth, and Development Office’s and Search’s requirements and financial management.  This involves supporting the monitoring, reporting, and capacity building of all stakeholders. It involves oversight of financial management quality and compliance, working closely with other departments, including Finance and Programs.

Contributions:

• • • Assess and document the sub-awardees selection process
    • Ensure that the subgrantees selection is in compliance with Search and donor regulations
    • Assess the sub-awardees’ financial and program capacity
    • Assist program staff in selecting the right module of contract type ( fixed contract, deliverable-based contract, etc.)

• • • Ensure the sub-awards templates are up-to-date and introduced to sub-awardees during the start-up phase
    • Assist partners in preparing their budget forecasts and financial reports and understand the minimum compliance requirement for each cost category
    • Ensure sub-award site monitoring visits are conducted regularly as per the monitoring plan and provide a report
    • Maintain sub-grantee financial files, and reconcile subgrant financial tracking with general ledger reports
    • Review sub-award financial reporting package, amounts, calculations, and supporting documents, ensuring compliance with supporting documentation matrix, follow-up on potential issues with Sub-award Finance team and operations
    • Track financial reports submissions and Partner’s payments, and create Partner Trackers
    • Track Partners’ expenditures against budgets and flag any issues to the Program and Finance teams
    • Make sure that reports and all supporting documentation is prepared and filed according to Search procedures
    • Submit Partners’ wire requests and liaise with Search’s country office and headquarters to troubleshoot any issues that may arise
    • Provide training and regular support for local partners and CSOs, including answering questions, training new hires, making visits to Partners’ offices, etc.
    • Assist Finance Managers in responding to audit inquiries and requests for financial information
    • Be familiar with the subgrant manual, field finance manual, procurement manual, and any additional local policies (Employee Handbook, cash management, local travel)
    • Review sub-award journal entries and ensure the sub-award accounts are reconciled monthly

• • • Ensure the sub-award contract is closed per Search and donor policies
    • Reconcile the sub-award financial report

Competency Behavior Indicators (Knowledge, Skills, and Abilities):

• • Bachelor or higher degree in finance, accounting, or any other relevant field
  • 5 years experience minimum in sub-awards management, ideally with small, local civil society organizations
  • Knowledge of international donor regulations, particularly the Foreign, Commonwealth, and Development Office (FCDO)/Conflict, Stability and Security Fund (CSSF)
  • Knowledge of key accounting principles
  • Experience with accounting software, Excel, and Google sheets
  • Good communication skills
  • Flexible to travel within Tanzania and Mozambique
  • Ability to meet deadlines
  • Excellent written and oral communication skills in English required; Portuguese and/or Swahili skills are a strong asset

As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key responsibilities.

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Only applicants invited for an interview will be contacted. No phone calls, please. Please see our website www.sfcg.org for full details of our work. All Search Employees must adhere to the values: Collaboration- Audacity – Tenacity – Empathy – Results. In accordance with these values, Search enforces compliance with the Code of Conduct and related policies on Anti Workplace Harassment, Protection from Exploitation and Abuse, Child Safeguarding, Conflict of Interest, and Anti-fraud. Search is committed to safeguarding the interests, rights, and well-being of children, youth, and vulnerable adults with whom it is in contact and to conducting its programs and operations in a manner that is safe for children, youth, and vulnerable adults.  Search for Common Ground does not and shall not discriminate on the basis of race, color, religion (creed), gender, gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status, in any of its activities or operations. View our code of conduct here and our privacy policy here.

Les descriptifs de pouvant ne pouvant être exhaustifs, le titulaire du poste pourra être amené à entreprendre d’autres tâches qui correspondent globalement aux responsabilités clés ci-dessus.

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Seuls les candidats invités à un entretien seront contactés. Pas d’appels téléphoniques s’il vous plaît. Veuillez consulter notre site Web www.sfcg.org pour tous les détails de notre mission.

Tous les employés de Search doivent adhérer aux valeurs de Search : Collaboration- Audace – Ténacité – Empathie – Résultats. Conformément à ces valeurs, Search fait respecter le code de conduite et les politiques connexes sur la lutte contre le harcèlement au travail, la protection contre l’exploitation et les abus, la protection des enfants, les conflits d’intérêts et la lutte contre la fraude. Search s’engage à préserver les intérêts, les droits et le bien-être des enfants, des jeunes et des adultes vulnérables avec lesquels elle est en contact et à mener ses programmes et ses opérations d’une manière qui soit sûre pour les enfants, les jeunes et les adultes vulnérables.

Search for Common Ground ne fait pas et ne doit pas faire de discrimination fondée sur la race, la couleur, la religion (croyance), le sexe, l’expression de genre, l’âge, l’origine nationale (ascendance), le handicap, l’état matrimonial, l’orientation sexuelle ou le statut militaire, dans aucune de ses activités ou opérations.

Consultez notre code de conduite ici et notre politique de confidentialité ici.

Dado que la descripción de funciones no puede ser exhaustiva, el titular del puesto puede tener que realizar otras tareas que coinciden en líneas generales con las responsabilidades clave mencionadas.

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Sólo se contactará con los candidatos invitados a una entrevista. Se agradece no recibir llamadas telefónicas. Consulte nuestro sitio web www.sfcg.org para conocer todos los detalles de nuestro trabajo. Todos los empleados de Search deben adherirse a los valores de la organización: Colaboración – Audacia – Tenacidad – Empatía – Resultados. De acuerdo con estos valores, Search hace cumplir el Código de Conducta y las políticas relacionadas con luchar contra el acoso en el lugar de trabajo, la protección contra la explotación y el abuso, la protección de la infancia, los conflictos de intereses y la lucha contra el fraude. Search se compromete a salvaguardar los intereses, derechos y bienestar de los niños, jóvenes y adultos vulnerables con los que está en contacto y a llevar a cabo sus programas y operaciones de una manera que sea segura para los niños, jóvenes y adultos vulnerables.  Search for Common Ground no discrimina ni discriminará por motivos de raza, color, religión (credo), género, expresión de género, edad, origen nacional (ascendencia), discapacidad, estado civil, orientación sexual o condición militar, en ninguna de sus actividades u operaciones. Consulte nuestro código de conducta aquí y nuestra política de privacidad aquí.